Save time with quality notes you can trust

Featured Products Promotional Features

Posted by: Dental Design 21st September 2022

Effective record keeping is an essential aspect of dental care today. It demonstrates quality of care provided, documents patient conversations and consent, describes all the assessment and planning steps taken and offers legal protection for the dental team should something go awry further down the line.

However, keeping meticulous records can be a laborious and time-consuming task that is often difficult to fit into an already demanding day.

Dr Aly Virani is the Clinical Director at North Cardiff Dental & Implants and provides implant services at various other practices. He reflects on why he puts so much emphasis on keeping good records and what the main challenges are in ensuring this:

“My notes are essential in protecting me medicolegally. Performing complex, relatively expensive implant work that carries multiple risks means that my notes are vitally important.

“I offer a small range of clinical procedures but I would often end up spending more time doing the notes than actually treating patients. Doing it properly takes time – which I don’t have – but leaving them incomplete puts me at huge risk. The burden, time drain and distraction of doing notes over and over again from scratch would make my work monotonous and onerous and would put me off dentistry. It was certainly starting to before I discovered a solution.”

At one of the practices he visits, Aly came across a software designed to alleviate many of the problems associated with meticulous record keeping – Kiroku. This is a digital platform that automates, streamlines and improves the quality of note taking for each and every type of patient that you see in your practice. It enables dentists to complete their clinical notes up to 60% faster than without the programme, while also ensuring the quality of information recorded.Aly shares how the programme has become so important for your daily dentistry:

“To be honest, the platform wasn’t initially of interest to me, but that all changed when I trialled it. I realised that the templates I was using prior to Kiroku were not of a sufficient standard – I have only seen this since using Kiroku. You don’t know what you don’t know! As such, I am so, so glad I was part of this trial. I have carried on and upgraded my membership since.

“The templates available with Kiroku and ability to personalise your saved templates means that my notes evolve just as my clinical practice does. Clicking on pre-selected options instead of constantly typing them in from scratch saves so much time. Plus, the ability to convert clinical notes into patient letters and letters back to referrers at the touch of a button is incredible. I am saving time whilst maintaining the quality of my records.

“Furthermore, the software integrates seamlessly with my existing technologies. It doesn’t interfere with any CRM and can run off any browser – it’s as easy as copy and paste. I was travelling to seven practices at one stage and Kiroku made my note taking flawless. It is so essential for peripatetic clinicians.”

For added convenience, Kiroku will convert your existing templates and provide bespoke workflows that meet your specific needs. It can also be used by different members of the team to make note taking as efficient as possible.

Ensuring the very best experience for all clinicians utilising Kiroku, the team behind the software are always on hand to provide advice or support.

“Hannah and the entire team have been incredibly helpful,” Aly continues. “They have held my hand and provided support in making the most of Kiroku. They have come up with suggestions and implemented changes – off their own back and without me having to ask – in order to help me to save even more time and make the most of the Pro Tools.

“Ultimately, the man hours we have saved (for my treatment coordinator and I) and the accuracy we have gained are massive. I would recommend Kiroku to others without hesitation because it has changed the way I structure my day and that is not an exaggeration. The note templates that have been created from other sources, particularly for me doing implants (the ADI template), provide checklists to make sure I am not missing anything. These have been a learning tool for me and I would like to thank the Kiroku team for all their help.”